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Financial Aid & Scholarships


2024-2025 FWS Intent-to-Hire Form


This form is for Departments / Agencies who have been allocated FWS funds to participate in the FWS program for the 2024-2025 academic year. If you are unsure if you have been allocated funds, email the FWS program at sacstatefws@csus.edu.

As a FWS Employer you must submit the Intent-to-Hire Form for each student you intend to hire during the 2024-2025 academic year (Fall 2024 and/or Spring 2025). FWS is not offered during Summer.

Your FWS student may not start working until

    ✓ The semester has begun
    ✓ The SEPTF has been submitted to the Student Employment Office and the student completes their onboarding paperwork with the Student Employment Office
    ✓ You received an Employment Confirmation (email) Notice from the Student Employment Office
    ✓ This confirmation is sent once you (the employer) and student (FWS hire), has completed the required hiring paperwork with SEO

For consideration of FWS, you must submit
    This 2024-2025 FWS Intent-to-Hire form
    and
    Student Employment Personnel Transaction Form (SEPTF), available on the Student Employment Office (SEO) website, under the Student Hiring Manager Packet section.
    NOTE
    After selecting above link, navigate to 'Hiring Manager' section and select "OnBase Hiring Packet" for on campus FWS (off campus will select "Off-campus FWS Hiring Packet")

Employment Information














Hiring Information

Are you re-hiring the student from a previous year? Yes No   


Is this a Unit 11 Position? Yes No   


Hiring Manager Certification
When submitting this form, you agree to the following hiring practices:

   Student employees cannot begin working until an Employment Confirmation Notice has been received and cannot begin until 1st day of the semester. If the student is only attending one semester, they must stop working by the end of that semester.

   Students cannot work more than 20 hours per week while classes are in session and cannot work more than 40 hours per week during breaks; Spring Recess and Winter Break (if the student is continuing)

   Students cannot work during designated Holidays (see Payroll calendar)

   FWS Awards are subject to change. Student employees may have their awards adjusted due to enrollment, additional aid eligibility and/or are not meeting satisfactory academic progress.

   FWS Employers are responsible to maintain current hiring records to track department allocations and student FWS award amounts. Overages may be charged/invoiced to department/agency.

   FWS employers must verify the student has been awarded an FWS award before submitting hiring paperwork. Earnings paid to students who have not been confirmed, will be charged/invoiced to the department/agency.